When you need to generate multiple eWay bills at once then you can use the option of bulk eWay bill. The official eway bill portal provide us to generate bulk eway bill. Businesses that are wide-spread in India, like logistics, are required to maintain e-Way bills in huge volumes. This is where the bulk generation facility on the e-Way bill portal come as a handy tool. In this article we would be discussing about how to use bulk generation facility on e-Way bill portal along with its respective process.
Table of contents
What is bulk generation?
By bulk generation we mean creating/ generating something in large quantity. This type of feature is mainly used in cases where the functionality remains the same throughout. Under e-Way bill, bulk generation facility allows business owners to generate multiple e-Way bills at a single time by way of uploading JSON. The process can be used for normal e-Way bill as well as consolidated e-Way bill.
Requirements for bulk generation of e-Way bill
Before we proceed with the process, let us quickly have a look at the list of requirements.
- Registered ID with ewaybill.nic.in – How to register on eway bill portal – Check Here
- Invoice number/ challan/ tax invoice of the shipment
- Transporter’s details – Transporter ID, Vehicle no., etc.
- Edited EWB JSON file (needs to be downloaded from the e-Way bill portal
The process of bulk generation is done with the help of two things-
- E-Way bill
- Vehicle details
Template for both are available on the e-Way bill portal.
e-Way bill bulk generation
e-Way bill bulk generation can be done in 2 ways:
- Go to “Help” >>”Tools” >>“Bulk Generation Tools” Under “Sample JSON Files”, select “E-Waybill JSON Format”
- The user needs to download “e-Way Bill JSON Format” from the website. In case the user intends to generate a consolidated e-Way bill then “Consolidated e-Way Bill JSON Format” needs to be downloaded.
- Edit the file as per the available details and save it.
- Upload the JSON file on the website.
- Go to “Help” section >>”Tools” >> “Bulk Generation Tools” Under “JSON Preparation Tools”, select “E-Waybill JSON Preparation”
- The user needs to download “E-Waybill JSON Preparation” from the website. In case the user intends to generate a consolidated e-Way bill then “Consolidated E-Waybill JSON Preparation” needs to be downloaded.
- There is also another tool available on the website – “e-Way Bill converter tool”, the same also needs to be downloaded (incase of consolidated e-Way bill, download “Consolidated e-Way Bill converter tool”
- Now update the e-Waybill JSON Preparation / Consolidated E-Waybill JSON Preparation as per the available details and then validate.
- Use the e-Waybill converter tool/ Consolidated e-Way Bill converter tool to convert the file in JSON format.
- Update the JSON file on the website.
NOTE: Though Way 1 is easier than Way 2, the second way is more efficient as it allows the user to validate the file before uploading. Any error can be detected instantly.
How to upload JSON e-Way bill file information
The process of uploading JSON e-Way bill file is very easy. Follow the given steps:
- Login to your e-Way bill portal
- Go to “e-Waybill” section and select “Generate Bulk” from the dropdown. In case of consolidated e-Way bill, go to “Consolidated EWB” section and then select “Generate Bulk” from the dropdown.
- In the new page, there will be an option to ‘Choose File’, select that option and update the JSON file. Once the file has been uploaded, click on “Upload & Generate”.
Vehicle details bulk generation
For the purpose of adding vehicle details to an e-Way bill in bulk, the following steps are required to be followed:
- Log in to e-Way bill portal
- Go to “Help” >>”Tools” >>“Bulk Generation Tools”
- From the list, select “Vehicle No Updation JSON Preparation”
- Download the file and edit the same with the available information.
- Click on “Validate” to ensure that there are no errors.
- Click on “Prepare JSON”
How to upload JSON vehicle number information?
The process of uploading JSON vehicle details file can be done by following the given steps:
- Login to your e-Way bill portal
- Go to “e-Waybill” section and select “Update Vehicle Bulk” from the dropdown.
- In the new page, there will be an option to ‘Choose File’, select that option and update the JSON file. Once the file has been uploaded, click on “Upload”.
Generate Bulk Consolidate eWay Bill
You can also generate consolidated bulk eway bills. The e-way bill system enables the user to generate consolidated bulk e-way bills. A consolidated bulk e Way bill is used when a user needs to generate multiple consolidated e-Way Bills at one shot. For generating a consolidated Bulk e-Way Bill the user needs to have the EWB bulk convertor or the excel file, which helps the user to convert the multiple consolidated e-Way Bills excel file into a single JSON file. To generate consolidated Bulk eWay Bill, user needs to select the sub option ‘Generate Bulk’ under the option ‘Consolidated EWB’.
Have questions? We welcome you to ask them by using the comments section.