Pilot Implementation of Paperless Processing under SWIFT

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Pilot Implementation of Paperless processing under SWIFT-uploading of supporting documents (eSANCHIT) in Exports-Reg

Circular No. 29/2018-Customs

F.No. 450/148/2015-Cus-IV
Government of India
Ministry of Finance Department of Revenue
(Central Board of Indirect Taxes and Customs)

Room No. 229 A, North Block, New Delhi

Dated: 30th August,  2018


Chief Commissioners of Customs, New Delhi
Chief Commissioners of Customs, Chennai


Subject: Pilot Implementation of Paperless Processing under SWIFT-Uploading of Supporting Documents (eSANCHIT) in Exports – reg.

Successful implementation of Paperless Processing/eSANCHIT under Single Window Interface for Facilitation  of Trade in case of Imports has been acclaimed by all stakeholders. Now with the objective of reducing physical interface between Customs/regulatory agencies & the trade and to increase the speed of clearance in Exports, it is proposed to introduce  a facility to upload digitally signed supporting documents on a pilot  basis at Air  Cargo  complex, New Delhi  and Chennai Customs House. The pilot  will cover all types of exports under ICES. After the completion of the pilot,  the facility will be extended to all ICES locations. On a voluntary basis,  members of the trade may use this facility to upload  the supporting documents concerning Shipping Bills  that may be filed on or after 01.09.2018. After 15 days of the launch of the facility, a review will be carried  out,  and thereafter, it will  be introduced as a mandatory requirement. For this pilot, the following procedure will apply:

Uploading supporting  documents

2. The procedure for eSANCHIT on the export side is similar to the one prescribed for eSANCHIT in imports vide Circular 40/2017 dated 13.10.2017. Briefly, salient features  are described as below:  –

2.1  For uploading supporting documents on ICEGATE, the authorized persons must Open ICEGATE URL httgs://www.icegate.gov.in/ click on Login/Signup button for login into ICEGA TE by using his/her access credentials and then click on eSANCHIT link provided  in left vertical menu to redirect on eSANCHIT. The  step-by-step  procedure for upload of supporting documents is also provided on the ICEGA TE website. While preparing  a job  for submission on ICEGATE  in their respective Remote EDI Systems (RES),  the authorized persons must ensure that they have uploaded  all the necessary  supporting documents. A facility has also been provided on ICEGATE to the authorized  persons to access and view the documents uploaded  by them.

2.2. In case the authorized person seeks to provide a document after the generation of the Shipping Bill number,  he/she may  first upload the document on ICEGATE, obtain  a unique ID Image Reference number (IRN)  for the document and link that document with the corresponding Shipping  Bill by submitting an amendment at the Service Centre. This procedure will also apply when the authorized person submits a document in response to a query raised by Customs for a Shipping Bill.

Assessment & Document Verification

2.3.  Once a Shipping Bill has been filed, Customs officers will  be able to access the uploaded electronic versions of supporting documents while viewing or assessing the Shipping Bill on ICES. During assessment,  ICES provides for a query to be raised in order to call for additional  documents or information. In response to a query, supporting documents can be uploaded online by following the procedure described  in para 2.2  above. All documents required for the purposes of assessment would be viewed online.  In due course,  the facility to view supporting documents will also be extended  to officers of the Participating Government Agencies (PGAs).

Goods Registration, Examination & Let Export Order (LEO)

2.4.  After filing of the Shipping Bill,  the authorized person (e.g. Exporter/Customs Broker)  may with his  self-assessed copy of the Shipping Bill, approach the designated place for goods registration, document verification and LEO.  In case goods are to be examined, the officer examining  goods may record the results of inspection/examination online on ICES.

Other features to be Pilot-tested

4. In consultation with the stakeholders, in the course of the pilot, the following features  will be taken-up  for pilot-testing:

(a) Upload of supporting documents for Shipping Bills which are filed through the Service Centers.

(b) Presently,  electronic copies of Let Export Orders and assessed copies of Shipping Bills are delivered online to the Custodians and  authorized persons. In the course of the pilot, digital signatures will be applied on these messages and not copies of Shipping Bills.

5. The Shipping Bill (Electronic Integrated Declaration) Regulation, 2011, provide for the authorized person to submit digitally signed electronic integrated declarations (Shipping Bills) and supporting documents and dispenses with the need  for  trade to submit the  corresponding hard copies. The Regulations also provide that the authorized person shall retain, for a period of 5 years from the date of acceptance of the Shipping Bill, all supporting  documents in original, which were used or relied upon by him in submitting the electronic integrated declaration, and shall produce them  before Customs or other Government agencies in connection with any action or proceedings under the Customs Act 1962 or any other law for the time being in force.

6. Chief Commissioners of Customs Delhi and Chennai  are requested  to issue public notices. To facilitate smooth roll out of pilot, feedback and queries may be addressed by email to babulalmeena.irs@gov.in  and nsm.ices@icegate.gov.in.  References in hard copy may be sent to Commissioner (Single Window),  HUDCO Vishala Building,  B – Wing,  Bhikaji Cama Place, R.K. Puram, New Delhi – 110066.

Yours sincerely

(Maninder Kumar)
OSD (Cus IV)

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