eWay Bill Distance, Validity and Extension – Very Simple Guide

When it comes to e-Way bills, one of the most important areas is determining its mechanism of computing distance and validity. In this article, we shall be first focusing on the calculation of distance under e-Way bill and then proceed with determining an e-Way bills validity and extension.

Computation of distance under e-Way bill

We all know that an e-Way bill is mandatory when it comes to inter-state and intra-state transport when the value of consigned goods is greater than ₹50,000. As per the provision of e-Way bill distance of transportation is computed from the supplier’s place to the recipient’s place. This means that the e-Way bill will include a distance from the supplier’s registered office to the recipient’s given address. A common misconception is that e-Way bill covers the distance from the transporter’s office to the recipient’s office.

The maximum distance that can be covered by an e-Way bill is 3,000 kms. This clearly means that if a person wants to transport something from extreme North-India to South-India, e-Way for the same cannot be generated. However, there is a validity period mentioned in the e-Way bill. If the transportation is executed within the mentioned validity period, there is no problem.

Why is distance required in e-Way bill?

Distance is required in an e-Way to compute its validity period. If a transporter is unable to reach the destination within the given validity period, then the e-Way bill’s validity can be extended by another 4 hours through the e-Way portal.

e-Way Bill’s Validity

An e-Way bill’s validity also takes into account the nature of conveyance that is involved in transportation. If the transport is a normal cargo (as mentioned in Rule 93 of Central Motor Vehicle Rules, 1989) then 1 day is offered to cover a distance of 100 kms. For a distance of another 100 kms or a part thereof, 1 more day is added.

In case, the mode of transport is Over Dimensional Cargo (a cargo which is bigger in size than mentioned in the Central Motor Vehicle Rules, 1989) then 1 day is offered to cover a distance of 20 kms. For a distance of another 20 kms or a part thereof, 1 more day is added.

Computation of days in e-Way bill

An e-Way bill has a minimum validity of 1 day. The validity expires on the following day’s midnight. For example – Gabbar Singh Transport generates an e-Way on 01.07.2018 for covering a distance of 90 kms at 6:00 pm. Then the validity of that e-Way will expire on 02.07.2018 at midnight.

Extension of e-Way bill’s validity

An e-Way bill’s validity can be extended by supplier (if the transport is owned by the supplier) or the transporter (if consignment is outsourced). For this purpose, the concerned person must log in to the e-Way bill portal and apply for extension. A proper reason needs to be given for requesting an extension. Reason can be:

  • Vehicle break-down
  • Change of transport vehicle
  • Any other acceptable reason

Extension of e-Way can only be done 4 hours before or at the time of expiration of original e-Way bill.

Step-by-Step process to extend e-Way bill’s validity

Step 1 – Login to the e-Way bill portal. Use the website – www.ewaybill.nic.in

Step 2 – Go to ‘e-Way bill’ option and select ‘Extend Validity’ from the dropdown menu

Step 3 – Enter the existing e-Way bill number whose validity has been to be extended

Step 4 – Select ‘Yes’ option

Step 5 – Enter the necessary details such as reason, remarks, vehicle details, etc. Note: Not all areas can be changed while requesting an extension of validity.

Step 6 – Download the new e-Way bill with extended validity

It should be noted that once the extended e-Way bill is generated, the old e-Way bill number becomes useless. A new e-Way bill number will be generated and the same shall be used till the consignment is complete.

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